Handling of
Personal Information
1. Purpose of Use of Personal Information
1-1. Purposes of Use for Information Collected Through Means Other Than Direct Written Forms
| Personal Information Category | Purpose of Use | Disclosure Category |
|---|---|---|
| Personal Information Entrusted by Business Partners | To carry out the entrusted services | Not disclosed |
| Skill Sheets of Associate Company Employees | To carry out the entrusted projects | Not disclosed |
1-2. Purpose of Use for Personal Information Subject to Disclosure
| Personal Information Category | Purpose of Use |
|---|---|
| Personal information of individuals who request documents or submit inquiries | To respond to inquiries and to provide information on products, services, events, and advertising as well as sending email newsletters. |
| Personal information of business partners | To communicate with business partners, fulfill and enforce contractual obligations, and to provide information on products, services, events, and advertising as well as sending email newsletters. |
| Personal information of job candidates and applicants | For recruitment screening and contact. |
| Employee Information | For employment administration, including human resources and general affairs. |
2. Measures for the Secure Management of Personal Information
| Security Management Measures | Initiatives |
|---|---|
| Establishment of Fundamental Policies | A personal information protection policy has been established and made available both internally and externally. We ensure its effective implementation, ongoing maintenance, and continuous improvement. |
| Establishment of Regulations and Procedures for Handling Personal Information | In accordance with applicable laws and guidelines, we establish internal rules and regulations governing the handling of personal information and implement ongoing maintenance and improvements as appropriate. |
| Organizational Measures | All employees are made aware of the internal rules and regulations that have been established, and we continuously strive to ensure their compliance. Furthermore, we have established a structured reporting and communication system whereby employees may report to the appointed responsible personnel. |
| Human Resource Measures | We conduct training on the handling of personal information, compliance, and information security to prevent data leaks and improper use. |
| Physical Security Measures | We implement locking mechanisms, entry controls, and other safeguards for areas where important documents and data are stored, including restricted zones and server rooms, to ensure that access is limited to authorized personnel. |
| Technical Security Measures | In addition to encrypting communications, we implement measures to prevent unauthorized external use and apply access controls to prevent data leaks and improper use. |
| Third‑Party Outsourcing | We periodically assess whether our subcontractors can appropriately handle personal information and their ability to maintain and improve their security measures. We are committed to preventing data leaks and improper use at outsourced providers. |
| Audit Framework | An internal audit framework has been established to ensure that personal information and other confidential business information are being properly managed and used. |
3. Inquiries About Our Initiatives
For questions regarding our initiatives and handling of personal information, requests for disclosure of personal information, complaints, or other inquiries, please contact us using the information below.
3-1. Contact Information
Yokogawa Rental & Lease Corporation
Human Resources & General Affairs Department – Personal Information Desk
Shinjuku First West (4F), 1-23-7 Nishi-Shinjuku, Shinjuku-ku, Tokyo, 160-0023
Email: Privacy@yrl.co.jp
3-2. Procedures for Requests for Disclosure
In the event that an individual or an authorized representative submits a request regarding notifications of the purpose of use, disclosure, correction/notification/deletion of the contents, suspension, erasure or suspension of disclosure to third parties of personal information, the following points should be noted.
- We accept inquiries by email, letter, or telephone.
- Requests submitted in person at our offices will not be accepted.
- A response will be issued upon verifying and confirming a match with the personal information maintained by our company.
- Identification documents from the individual or an authorized representative may be required.
- A fee corresponding to the expenses incurred may be required for requests involving the disclosure of information.
3-3. Important Notes for Inquiries
- Depending on the details of your inquiry, we may be unable to respond or require additional time to provide a reply.
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